Records Management


FERPA is a Federal law that protects the privacy of student education records. The law applies to all school that receive funds under an applicable program of the U.S. Department of Education. For more information regarding FERPA, visit the U.S. Department of Education.


The Rights of Requesters and the Responsibilities of Bedford County Public Schools (BCPS) under the Virginia Freedom of Information Act.

The Virginia Freedom of Information Act (FOIA), located ยง 2.2-3700 et seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees.

A public record is any writing or recording - regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format - that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business. All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies.

For more information regarding FOIA, visit the links below:

FOIA - Rights and Responsibilities
U.S. Department of Education - FOIA
Virginia Freedom of Information Act


Under the authority of the Virginia Public Records Act, the Records Management section at the Library assists state and local government in ensuring that public records are maintained and available throughout their life cycle. Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records, and assisting with the transfer of permanent records to the Archives. For more information regarding the Library of Virginia, please visit the sites below:

Destruction Forms
Retention Schedules
Training (YouTube)


BCPS - Former Student Record Request (MS Word)
JFHS - Student Record Request (PDF)
LHS - Student Record Request (PDF)
SRHS - Student Record Request (PDF)

For more information, contact:
Melissa Sexton
Coordinator of Records Management/FOIA Officer 
[email protected]